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Computing With Bifocals
by Nancy Carroll Gravley

A column for people who remember what
the world was like before there was color.....




A Must Have Application For Anyone Who Uses Images
March 8th, 2000

I have a lot of images on my computer. I have family photos that I use for newsletters, I have all the images I use for this column, images I use when training, and even photos of all the staff at work wearing Santa hats that I added to their pictures for a decorating contest (we won). Then there are icons, clip art, stuff for slide shows, etc. Before starting this column I estimated that I have about 250. The problem is that I frequently don't remember in exactly which folder I stored them, no matter how organized I try to be when filing. If any of this sounds familiar to you then the application I am reviewing today will be of great interest.

The application is called iView 3.6, and it was created by Script Software International who also produce CopyPaste which I reviewed in the column from Dec. 1, 1999. iView sells for US$25 and is available at http://www.scriptsoftware.com and http://www.iview-multimedia.com It runs on any color MacOS computer and requires 8 MB of memory. It works best if you set your monitor color settings to "thousands" or "millions." (For a reminder of how to change your monitor color setting you can refer to April 14, 1999.)

A basic requirement for running iView is QuickTime 2.5 or later installed on your computer. If you are running system 7.0 or better then Quick Time should already be installed on your computer although you may not have the most current version. I covered QuickTime and where to get the most current version in my column from February 23, 2000. If your operating system is less than 7.0 you can still use this application. There are special instructions included on page 4 of the iView User Manual.

When you download the application you will find an install icon on your desktop that looks like this:

Installation Icon

Double click on it and follow the directions. When you are finished with the installation you may put the installation icon in the trash. Once the installation is complete you will find a new folder called iView Multimedia 3.7.2 at whatever location you have designated when asked to do so during the installation process. I suggest you choose your desktop for the time being so you can quickly access it while checking it out. The iView folder looks like this:

 

iView Folder

Click the blue icon within the primary folder and you will have a new "Catalog" window open. Each Catalog can hold up to 8000 files and can be saved on your hard disk for easy accessibility.

Catalog Info Tab

As you can see, there are three folder tabs. Info is where your documents are going to be stored. To store images in your Catalog you simply drag a folder over the open Catalog window and every image and sound (wav) contained in that folder is automatically copied to the Catalog. You don't have to open the folder and it does not matter how many other folders, also containing images, are in the primary folder. Each and every image is simply added to the Catalog without disturbing it's current resting place. If you add images to a particular folder after you have already stored that folder's images in a Catalogue, you can simply drag the folder over a Catalog again. Only the new images will be added. This is even true for your hard drive icon. Just drag it across and not only will any images you have stored there be added to the catalog, but any other images contained on your hard drive in the form of special clip art included as part of another application (such as Microsoft Office or AppleWorks) will also be stored. If, while in the Info file, you click on any one of your images you will have several options available to you as indicated by the small icons at the top of the Catalog window. You can automatically launch it, copy it, annotate it, print it, etc. All the images in the Info tab are listed in alphabetical order and if you are looking for something in particular you can go directly there by typing a letter or two of the word. As long as the window is active, just start typing. No letters will be visible, but the Catalog will immediately move to the letter you are asking for.

If you click on the thumbnail tab you will instantly have a thumbnail image of every item in the Catalog (some older computers may perform more slowly). If you have ever made a tedious search for a particular image through a clip art file you will love this.

Catalog Thumbnail Tab

You can search for whatever you want quickly. Click on any image (in any Tab) and a bar across the top of the Catalog window will tell you exactly where the original image is stored. Double click on the image, or switch to the Media tab and you will have a much larger picture of the image you are evaluating.

Catalog Media Tab

There is another attribute that I really like. Most of the time when you save an image as a GIF or JPEG, a thumbnail of it appears as the icon for that particular image and you can tell what it is. However, sometimes that is not the case. If you take a snapshot of something on your desk top (hold down the Apple Key, the Shift Key and the 3 at the same time and release when you hear the "camera shutter" click) that item will automatically be stored on your hard drive with an innocuous label such as Picture 1, 2, etc. If you have reason to take a number of snapshots at once for a special project then you have to go through all of them and open them in order to tell what is what and rename them. With iView you can quickly view each of those pictures because the images show even though they haven't been converted. Then, while still in the thumbnail mode, you can rename any image by highlighting the name and typing in a new one.

Holding down the Control key while your cursor is inside particular image gives you additional options, including rotating the image or sending it to the trash. You can drag images between Catalogs. To keep an image in the original Catalog while adding it to another Catalog just hold down the Option key while dragging.

There is also an option for marking images in your list to remove them, move them to the trash, or apply a single action to them. You can choose to mark a particular set of images or sounds with a specific color. Once that is done you can perform actions on all those images or sounds at once. I like this option because it means I can go through a Catalog once and choose all the family photos I want to use in the next newsletter, mark them a specific color, and then when finished marking, I can move or copy all of them to a new location with one step. On the bar at the top of your screen, you will see a pull-down menu labeled "Mark" that will assist you to mark specific items.

I really like this application and encourage you to consider it if you do much with images. It is useful and easy to use and the user manual is very professional. The user manual is a pdf. file. If you are not familiar with storing or reading pdf files you can get a quick review from the February 1st column. Next week's column will include information about an application that allows you to have large, easy to see arrows, cursors, etc. It will also include some great reader tips.

If you have any tips, suggestions, or other comments about this, or any other Mac topics, send them to me so that I can share them with other readers.


Copies of Nancy's book Tips, Hints, and Solutions for Seasoned Beginners Using Apple Macintosh Computers With OS X are available in PDF download versions  for US$9.57 and in print version for $18.15 plus $4.00 shipping.   To view sample pages and get ordering information visit the September 14, 2004 column.


Post your comments below.
Check out Nancy's complete index of all her columns for the most complete list of tips anywhere. The list is categorized and is a great reference when you are looking for help!

A Capacious Catalog Of Computer Tips

Talking to a generation that remembers what the world was like before there was color, covers issues for people who don't care how their computer works, but rather what their computer and the internet can do for them.

Nancy has a Master's degree in Human Services Administration and prior to her retirement she worked for almost 30 years in field of mental health and mental retardation. She has been a Mac user for 11 years, and has recently developed an avocation of teaching basic computer skills in both group and one-to-one settings.


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