Reminders: Printing Out Your Lists

| TMO Quick Tip

You’d think I wouldn’t have to write an article about how to print from any Apple program, wouldn’t you? Well, here I am to destroy your hopes and dreams about how everything’s easy with the Mac. And this’ll illustrate why:

Note how Reminders’ “File” menu has no option to print? Unfortunately, there’s not a built-in way to do so, which seems like a weird omission on Apple’s part. If you look closely at the menu above, you might wonder whether you could use the “Export” command to, say, create a printable PDF with your reminders. Alas, the only choice you get when you export from that menu is an ICS file, which won’t help you with the printing issue.

So here’s what I think is the easiest way to print your reminders. Find the list you’d like to print, and click within it to highlight one of the items—it’ll turn slightly grey. (Be careful to click away from the item’s text when you do this, or Reminders’ll think you want to edit what you’ve typed.)

After that, press Command-A (Edit> Select All) to grab everything in the list.

Press Command-C (Edit> Copy) to copy all of those reminders to your clipboard, then visit your favorite document-creation program, such as TextEdit or Pages, and press Command-V (Edit> Paste) to drop them into a file.

Afterward, print your reminders as usual from whatever program you’ve put them in, and that’s all there is to it! 

I find it pretty odd that we have to jump through these hoops, and for what it’s worth, this oversight doesn’t seem to be fixed so far in the beta version of Yosemite. If printing out reminder lists is important to you, though, feel free to send Apple feedback on the topic, and maybe they’ll address the problem. 

Comments

ibuck

Yeah, this is unacceptable. It’s very odd that any Reminders list isn’t easily transferred to a portable Apple device. Apple dropped the ball on this one. Seems this would work well with Handoff. That is, if Apple had a Reminders iOS app. Perhaps Apple doesn’t want to step on developer toes? But still, an inability to print is just unacceptable.

dwallin

On the other hand, I can’t see any reason to have a printed reminders list - how would you expect that to remind you of anything, unless you have special paper that incorporates a timer and bell…

All my portable Apple devices have a Reminders App whether OS X or iOS and my reminders all synch with them via iCloud. Not sure where you’ve gone wrong with this iBuck!

ctopher

I agree, why would you want to print them? But then I see that you DO want to print them so what do *I* know. What I do think is cool is that the version on the clipboard contains brackets so that you can “check” them off! That’s a nice touch.

ebergh

How about opening your Reminder, doing a screen grab (Command-Shift-4), going over to the Desktop and clicking on the file once to select it, and then pressing Command-P to print it? Seems way faster than copying it into Pages…
-Eric

Bob LeVitus

I do this a lot and have an even eaiser (if more ink-consuming) way:

1: Press Command + Shift + 4.
2: Click and drag to select the portion of the list you wish to print.
3: Release mouse/trackpad button.

You have just created a Screen Shot file of your selection. The file is named “Screen Shot” followed by the date and time and it’s on your Desktop. Open it with Preview and Print as usual.

This way also has the added advantage of displaying text in the Notes field, which you won’t get if you copy and paste.

Enjoy!

Bob

BaltimoreDave

“Yeah, this is unacceptable. It’s very odd that any Reminders list isn’t easily transferred to a portable Apple device. Apple dropped the ball on this one. Seems this would work well with Handoff. That is, if Apple had a Reminders iOS app. Perhaps Apple doesn’t want to step on developer toes? But still, an inability to print is just unacceptable.”

What are you talking about?
Reminders on my Mac syncs with Apple’s Reminders iOS app on all my portable Apple devices.


Do you even have an iOS device? Apple has had Reminders as an App for years now.

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