MailTags 2

August 28th, 2007 at 3:00 PM - Reviews by Jeff Gamet

Appleis Mail application offers some pretty powerful tools for organizing your email, but it could do so much more. Thanks to indev softwareis MailTags, it does.

MailTags is a plug-in for Mail that lets users attach metadata to messages, search tags, and create tasks and events in iCal. The big horse power behind MailTags is Appleis Spotlight technology. Yes, the same Spotlight that drives many Mac users to gouge their eyes out -- but MailTags shows just how amazing Spotlight can be when you slap a good interface on it.

MailTags

The MailTags plug-in adds an unobtrusive tag icon to email messages that displays or hides the interface for adding and editing tags. Always at the ready, but never in the way.

Tags can include anything you want: Your own custom keywords, project names, or anything else you can think of to help organize your email and your life. If there are keywords you rely on all the time, the MailTags preferences, available in Mailis preferences dialog, lets you build your own list thatis available to any of your email messages. If you want to add notes to an email, thatis not a problem. MailTags adds a notes field to each message.

The tag icon to shows or hides MailTagis interface.

Once you start adding your own tags to messages, youill want to take advantage of Mailis Smart Mailbox feature. The metadata MailTags adds to your messages is fully searchable, so itis easy to create mailboxes that dynamically fill with just the messages you need.

For example, I tag the emails that relate to a specific project that Iim working on. I then create a Smart Mailbox that searches for that tag, and displays all of the related messages regardless of what other mailboxes they may be filed away in. In fact, one of the Smart Mailboxes I use all the time tracks products that I am reviewing or plan on reviewing.

MailTags is also a great tool if you use Appleis iCal. It can create tasks and events in iCal for you, let you assign tasks and events to categories, and will even track their status inside Mail. The tasks and events it creates appear just like any other in iCal, so there arenit any problems syncing with the iPhone or any other devices.

MailTags includes an interface for adding tasks and events to iCal.

Earlier versions of MailTags only worked with POP email accounts. With the release of version 2, however, IMAP support is available, too. Thatis a big help since IMAP is becoming more and more popular.

Unfortunately, I found that MailTags 2 created some instability for me. Occasionally when I would click the MailTags icon in a message, Mail would hang and I had to force quit the application. Luckily, the version 2.0.1 update fixed that problem for me. I havenit experienced any stability problems with Mail since installing the MailTags update.

The Bottom Line
If you are all about squeezing as much productivity out of Mail as you possible can, MailTags is a true canit-live-without add on. It is a Mail power useris dream, and without it I would feel like Iim using Mail with one hand tied behind my back.