How to archive email for someone else to be able to open?
Odd request I'd never received before: my client is a well-known photographer, and is asking how to archive thousands of emails to submit them to a museum. What is the easiest way to do this?
We tried dragging and dropping a pile of messages to the desktop to save them as .eml files, but Mail only seems to do one at a time. I thought of MailSteward, but am not sure if that's the right solution when someone other than you needs to open your email archive. Other suggestions? What happens when you drag the Library > Mail > V2/3/4/etc folder to an external drive? Can the messages be opened by someone else's Mail app? Or is there a simple way to just convert every message to a .txt or PDF from within Mail?
I would just put all the messages I want to share in one or more mailboxes in Mail. Then, navigate through the hierarchy of Mail folders in the library and copy out the ones representing the mailbox(es) above.
Optionally, use the Finder to search only the given mailbox(es) for .emlx files and you'll get a consolidated list of all the email message files.
@earthsaver, thanks for your reply. 🙂 In the first option I don't see a way to "copy out" the messages you're referring to. In the second option, just do a search in Finder for .emlx files and then copy and paste them into an external?