iCloud: Sharing Reminder Lists

| TMO Quick Tip

Having a shared list that you and your significant other (or whoever) can see and add to is pretty awesome. Gotta buy lightbulbs? Throw that on there, and whoever goes to the store first can pick 'em up. This is great for a list of chores that need to be done, too, or event planning with your pals. And if you're using iCloud, it's got this functionality baked right in as of OS X 10.8.2. Sweet! So to configure a shared list, first open the Reminders program on your Mac.

Then hover over any of your existing iCloud lists and click on the radio-wave icon that appears.

You can also click the plus button at the bottom of the Reminders window to start a new list to share instead.

Anyway, after you click that radio-wave icon, you'll get a pop-up where you can enter your contacts' names or email addresses. Make sure you're sending this invitation to their proper Apple IDs, though.

Afterward, the person or people you're sharing with will get an email like this:

Once they accept, you're all done! Everyone will see items added to the list on any device syncing Reminders from iCloud. Then you can be sure that your grocery list is always up to date, especially for those critical items you need on hand.

What? Don't you judge me.

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Number 5 is disturbing.

Melissa Holt

Shhhh…shhhh…it’s fine…


Maybe you can help with a Reminders problem that is so annoying that I completely quit using it. There were apparently some to-do items in my calendar from possibly even years before Reminders came onto the scene so now I end up with items, often more than once, with double exclamation marks next to them in the Reminders app as if I have been so naughty as to enter them more than once. I have looked and looked and cannot find the source of the duplicate items.

I am also confused by the two lists in Reminders, On My Mac and iCloud. I have no idea what the difference is since I thought the whole purpose of iCloud was to synchronize my items On My Mac with iCloud.

Can I please just have one of everything?

Melissa Holt

Hey rjackb,

Can you send me a message outside of TMO? Then I can help you through email, which’ll be easier. To do so, click on my name in the byline at the top of the article and fill out the contact form. smile


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