macOS: Setting Your Default Printer

1 minute read
| Quick Tip

If you’ve got multiple printers in your life, then first of all…well, I’m sorry that you have to deal with multiple printers in your life. I’ve only got one, but considering that I have to troubleshoot them all the time for clients, I think I’ve put in my time! Paid my dues! This is my roundabout way of saying that I kind of hate the things.

One thing you could do to make them slightly less annoying, though, is to choose which one to set as your default. If you print to a particular device way more often than another, it makes sense to do so, considering that the Mac’s usual behavior is to always default to the last one you used when you choose File > Print.

You can choose which printer you use from the Printer in the macOS document Print dialog

That’s the last printer I used. And also the only one I have. AND I was too lazy to get up and turn on the darned thing so it wouldn’t have that “hey, I’m disconnected” lightning-bolt symbol on it. I’m working SO HARD for you guys right now.

Anyhow, it’s easy as pie to set a default printer. Just choose System Preferences from the Apple Menu at the top-left of your screen, and then click on “Printers & Scanners.”

Use Printer & Scanners in System Preferences on your Mac to set a default printer

That screenshot’s not overdone, right? I thought not.

Once “Printers & Scanners” opens, you’ll see a list of your devices on the left, and you can pick which one you want as the default from the drop-down near the bottom of the window.

The Default Printer pop-up menu in Printers & Scanners System Preferences let you choose which printer your Mac always uses

Or if you wanna get all fancy-like, you could instead right- or Control-click on the correct one from your list and pick that option from the contextual menu.

Control-click or Right-click on a printer in the Printers list in Printers & Scanners System Preferences to set a default printer in macOS

I always do it that way for some reason. Looks cooler.

When you’re finished, you can just close the System Preferences window, and when you print something forever after, your Mac will assume that you want to use the device you set as the default. Of course, you can click the drop-down shown in my first screenshot to temporarily switch to a different printer if you need to, but then it’ll always revert back to the default for the next job.

Did printers just become a tiny bit less terrible? No, they actually did not. But at least I’m trying here.

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Lee Dronick
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Lee Dronick

It is handy when I the last printer I used was my labeler and not the laser. 😀