How to Check Out Your Printer’s Webpage (And Why You Might Want To!)

How much longer is printing going to be a thing? Dear universe, can it please go the way of the dinosaur and the fax machine? Wait, people still use fax machines, don’t they?

Dear universe, can fax machines go away too?

Well, I guess as long as we have to keep printers around, we should know something about troubleshooting the darned things, right? So today, we’re going to talk about visiting your printer’s local webpage. Not every model supports doing so, but if yours does, it’s a handy trick to have in your arsenal for when your device starts misbehaving; sometimes certain options and features will be listed there (or will function properly from there!) and nowhere else. So to give it a go, first click on the Apple Menu at the upper-left corner of your screen and pick “System Preferences.” From there, you’ll choose “Printers & Scanners.”

Printers & Scanners Preferences is the place to start for accessing your printer's built-in webpage

Within the Printers & Scanners pane, select the device you’d like to check out from the left-hand list. Then you should see an “Options & Supplies” button to click.

Select your printer in Printers & Scanners Preferences then click the Options & Supplies button to get to your printer's webpage

As you may know, this is the same place where you can check your ink levels, say, while you’re sitting at your Mac. That’s under the “Supply Levels” tab.

You can see how much ink or toner is left under the Supply Levels tab in the Printers & Scanner settings
Looks like I’m good for a while. Probably because I print about a page per month.

As I noted, not all printers will have the choice we’re covering available, but if your device supports it, you can go to “Show Printer Webpage” under the “General” tab.

The Show Printer Webpage button under the General tab in the Printers & Supplies settings gets you to your printer's built-in webpage
Note that your printer has to be turned on for this to show up.

Here’s where it gets interesting. When you click that button, you’ll be taken to your browser, where it’ll launch the local webpage for your printer.

Here's an example of a built-in Printer Webpage
Just look at all that info! All those tools!

What you can do here will vary wildly depending on your model, but for mine, for example, I can use this to get network or status info on my device, configure Google Cloud Print or AirPrint, or (and here’s a biggie) update the firmware on my printer. I’ve had two client printers lately that refused to update their firmware through the menus on the front of the devices, so knowing that I could check and install from here was awesome.

And as I noted, your printer’s page will likely be different from mine, but heck, it’d be good for you to go in when you’re not having trouble with yours just to see what’s what in those settings. One more thing: If the webpage asks you for a username and password when you try to access it, just Google something like “[your printer model] default login,” and you’ll likely find that info to gain access. And let me know what handy stuff you discover! I’m curious to see if you all will use this feature now that you know about it.

5 thoughts on “How to Check Out Your Printer’s Webpage (And Why You Might Want To!)

  • Don’t knock fax machines. For certain legal stuff, fax is accepted but email is not. Often there has to be a physical confirmation (i.e. wet-ink signature) later for the files, but the fax is sufficient to start with.

  • Maybe not specific to this tip but a follow up for many of these consumer model IoT printers is to turn off their “web services” functionality. I have yet to see anybody who really uses any of those “features” (aka crapware) and they have the strong potential for creating security holes.

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