If you’ve got a huge PDF and you’re running up against file size limitations when you’re trying to upload or share it, macOS has a built-in way that you can shrink it down using Preview. You’ll use the magic of the File > Export command.

The File menu in Preview includes an Export menu item where you can reduce PDF file size

With the PDF you’d like to reduce open in Preview, then, choose that menu option, and you’ll see this:

The Reduce File Size option in Preview's Export option

Name the file you’re gonna export as I’ve done, and then under the “Quartz Filter” section I’ve highlighted above, pick “Reduce File Size.” Click “Save” when the settings are ready to go, and the new version of your file will be smaller! In some cases, MUCH smaller. Here’s an example of before and after I used this on a big PDF of mine:

Comparing PDF file size before and after using Preview's Export option

This works especially well on PDFs containing a lot of embedded pictures, but you may find that the image quality is reduced so much that you’re not happy with the results. So if you do this, be sure to open the exported PDF and, y’know, look at it before you send it on to someone else. Always a good policy, I think!

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paul.clerkin

Another great use for Preview outside of previewing! You can get the job done with some online tools too – like WeCompress.com (full disclosure I helped build this one so you know who to shout at if it’s not up to scratch!)

dassin.rachel695

I reduce pdf file size on my PC like this: but as a new Mac user I didn’t know how to do that on Mac. So hank you very much for the help

davidneale

Two of my favourite programs are TextEdit and Preview. Preview is especially versatile and has loads of interesting hidden features (and anything it can’t do for me, GraphicConverter does). Melissa, you should do a whole series of Preview tips…

hdewolf
hdewolf

Another (little known) method is to use Apple’s ColorSync Utility, found in the Applications -> Utilities folder. I think that this uses the same technogy. You can create multiple filters with different settings

Lee Dronick

What does it do, if anything, with embedded fonts?